Guests and RSVP¶

Couples keep their guest list in Traureise and send each household a personal link. The link is also where the household gets its Save the Date, invitation and thank-you card (cards). Guests answer in one form: who is coming, to which events, the meal, allergies and intolerances, the couple's own questions, requests to bring someone else, and a message. The couple sees the answers on the Gäste page.

For couples¶

The Gäste page (/hochzeiten/<id>/gaeste) is linked from the wedding's home and from the website editor. It has three tabs:

Übersicht: pending requests for additional guests come first (Zur Gästeliste adds the person to that household, Ablehnen declines; the household sees the outcome on its link). Then a response bar of everyone (kommen, kommen nicht, offen, with open answers hatched), how many households have answered, and only the counts there are: per event, per dish, per poll answer, the allergy list. Below is the guest list, one row per household: its people, a status filter (offen, geantwortet, abgesagt), Link kopieren and WhatsApp (or, for a chosen card, its send buttons), and a menu with the reminder, marking a card as sent by hand, leaving a household out, editing and deleting. Each row opens the household's answers. A CSV export lists every person with their answers.
Einstellungen, one page of sections (answers, meal choice, notifications, message, polls): the reply-by date (answers can change until the end of that day, then the form is read-only), which events of the schedule guests answer for (all by default), the meal choice (dishes, optionally only for one event), notifications (off, an email per answer, or a daily summary at 8:00), and the WhatsApp text ({name} becomes the household's name; the link is added). Polls are single or multiple choice, optionally with a free "Andere" answer, and answered per person or once per household.
Vorschau: the form exactly as guests see it, in the website's theme. Nothing is saved.

Person hinzufügen next to the list adds one person as their own household in one step (just the name); Haushalt hinzufügen opens the full form.

Each person can have an email address (optional, for cards and reminders by email). A household is still mailed once, at every address of its people. A household also has a personal line for the thank-you card. The unsubscribe link stops mail for the whole household: it clears every person's address, and the household shows "Keine E-Mails gewünscht" until you enter a new address.

A household is invited to all RSVP events unless you untick some; its form then shows only those events, and the meal choice only if it is invited to the meal's event.

Antwort eintragen (in a household's "⋯" menu, and under "Antworten ansehen") is for households without a phone or a computer, such as grandparents who answer by phone. The couple fills in the household's own form, at /hochzeiten/<id>/gaeste/<household>/antwort. It is always open: before anything was sent, after the reply-by date and without a package, because nothing goes out. The answer counts like one through the link and is marked "von euch eingetragen"; the couple gets no notification of their own entry. Requests to bring someone and the message to the couple are the household's, so that form leaves them out (a message the household wrote stays). If the household opens its link later, it sees what was entered and can change it; its answer then counts as its own.

WhatsApp opens https://wa.me/?text=… with the text and link, in your own WhatsApp. Traureise sends nothing to WhatsApp or anyone else. Erinnerung senden sends a reminder to a household that has not answered (an email where there is an address and the Einladungen package, otherwise WhatsApp), and the invitation can send reminders automatically (Reminders).

Importing a guest list¶

Instead of typing every household, Gästeliste importieren (on the Gäste page) reads an Excel (.xlsx) or CSV file of up to 1 MB and 1000 rows. Vorlage herunterladen gives a spreadsheet with the columns Name, Haushalt, Kind, E-Mail, Allergien and Persönliche Zeile, plus one column per event of the Ablauf (ja or nein: invited or not). Only Name is required; one row is one person, and rows with the same household name form one household. A row without a household becomes a household of its own. Columns the app does not know are ignored and listed as a note; a column without a header is listed by its letter (Spalte D) when it holds data.

Nothing is saved before the review is done:

Rows with problems (no name, an invalid email address, a value that is neither ja nor nein, text that is too long, a household over 30 people) can be fixed in place or skipped.
Possible duplicates (the same name, or the same email address in another household, as an existing guest or as an earlier row) need a decision: skip, add anyway, edit, or overwrite the existing person. Overwriting keeps the person's household and answers and takes over only the filled cells.
Will be imported lists the new households, the people joining existing households (a household name that matches exactly one existing household), and notes such as conflicting values within a household.

Importieren is enabled once every problem is skipped or fixed and every duplicate decided. If the guest list changed in the meantime, nothing is written and the review is shown again.

For guests¶

Guests need no account and get no cookies. The link /antwort/<token> is personal to the household; it shows and changes only that household. The page sends Referrer-Policy: no-referrer and noindex, and loads nothing from other hosts. Answers are rate-limited per link and per address.

The RSVP package¶

On instances with billing, preparing everything is free: the guest list, settings, polls, meal choice and the preview. The RSVP tier is what sends: active links, Link kopieren and WhatsApp, and notification emails. Without it these buttons lead to /preise, and a link opened by a guest shows a neutral "not active yet" page. Without billing (self-hosted) everything is available (ADR 0016).

Retention¶

Guest data (households, people, answers, requests, email addresses, personal lines, and the cards' sent and opened status) is deleted automatically at the latest of 12 months after the wedding and the end of the RSVP package. About 30 days before, all admins of the wedding get an email and a notice on the Gäste page suggesting the CSV export. A refund stops the links at once but keeps the data until that date. Without a wedding date and without a package nothing is deleted automatically (ADR 0017). The job runs inside the app every GUEST_JOBS_INTERVAL_MINUTES (ADR 0018).

Deleting a household, the website or the wedding (or an account that is the wedding's only member) removes its guest data at once; the account export (data.json) contains all of it.

For operators¶

Set APP_SECRET to a long random value before couples send links, and never change it afterwards: the links are derived from it (ADR 0015).
RSVP emails go to all admins of the wedding through your SMTP provider and contain guests' names, answers and messages.
Your privacy policy should say what is stored about guests and when it is deleted (What to write).